Privacy Policy

Effective Date: March 5th 2025

Last Updated: March 5th 2025

1. Introduction

Welcome to SchoolReports.app ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information when you use our website and services.

2. Data Controller

Gerard Egan
SchoolReports.app
16 Seaton Grove, Moseley, Birmingham, B13 8PD, United Kingdom
support@schoolreports.app

3. Data We Collect

• Account Information: Name, email address, password (hashed and stored securely), and role.
• Reports: AI-generated reports saved in your account, which are automatically deleted after a defined period.
• Organisation Details: If you are part of an organisation, we may process information related to your organisation.
• User Preferences: Settings and preferences related to how you use our services.

4. How We Use Your Data

We use your personal data to provide and improve our services, ensure security, manage user reports, and comply with legal obligations.

5. Legal Basis for Processing

• Performance of a Contract: To provide our services to registered users.
• Legitimate Interests: To improve services, prevent fraud, and enhance security.
• Consent: Where required (e.g., marketing communications, cookies).
• Legal Obligation: Where necessary to comply with applicable laws.

6. Data Retention

- Reports: Stored for a specific period, after which they are automatically deleted.
- Account Information: Retained while your account remains active; deleted upon request or after inactivity for a defined period.

7. Cookies and Tracking Technologies

We use cookies only for essential functionality, such as maintaining login sessions. No tracking or analytics cookies are used. You can manage cookie settings in your browser.

8. ICO Registration

SchoolReports.app is registered with the Information Commissioner's Office (ICO) under registration number ZB666410. We comply with the UK GDPR and theData Protection Act 2018.

If you have concerns about how we handle your data, you can contact the ICO:

• Website: https://ico.org.uk/
• Phone: 0303 123 1113
• Contact Form: ICO Contact

9. Your Rights Under GDPR & UK GDPR

You have the right to access, rectify, delete, or restrict processing of your data. You may also withdraw consent where applicable. Contact us at support@schoolreports.app to exercise your rights.

10. Contact Information

For privacy-related inquiries, contact:
Gerard Egan
16 Seaton Grove, Moseley, Birmingham, B13 8PD, United Kingdom
support@schoolreports.app